Preparing to Go Abroad

Things to do after you’ve been admitted, but before you leave:

  • Once you have been admitted to William & Mary Law School’s Summer Program in Madrid, you will receive a Registration Packet via email. Carefully review all materials in the packet.
  • Submit any outstanding application materials to the Summer Program in Madrid Office as soon as possible to ensure your place in the program.
  • Submit all payments and payment forms by applicable deadlines.

Timeline

March 1 – Deadline for the Early Registration Discount, $100 off tuition.

March 15 – Deadline for Scholarship Applications (All scholarship materials must be postmarked by this date).

March 15 – Email sent to all registered participants asking for Program Assistant Applications

April 15 –    Suggested deadline for submitting applications and for Program Assistant Applications

May 1 – Decision for Program Assistants announced

May 15 – Summer book list emailed to registered students

May 31  – Due date for remaining room & board and tuition payments OR Promissory Notes

June 26  – Participants may check in at to the dorms in Madrid 

June 27 – July 21 – Classes held in Madrid

July 25 – 27 – Exams

July 28 – Dorm check-out time is 10:00am

September 1 – Grades for the Madrid Program will be posted online

January 2016 – 1098-T Tax Forms mailed to participants

Travel Documents

All participants must have a valid passport for international travel and report their passport number to the International Programs Office before departing for Spain. If you already have a passport, check to see when it expires. Usually, your passport must be valid for at least six months beyond your study abroad period. If you do not have a passport, you can download the application form, complete it, and take it to the nearest Post Office together with the required passport photos.

For more information visit: http://travel.state.gov/passport/

If you are not a US citizen, check with the Embassy/Consulate of your home country.

While you will not need a visa to study in Spain for the duration of the program, you should check to see whether a visa is required to enter any other country you may wish to visit during your trip.

If you are not a US citizen, different rules may apply to you, and you may also need to obtain transit visas depending on your itinerary. The International Programs Office will give you a letter certifying that you are participating in an exchange program. Take this letter with you or enclose it with your documentation when you apply for the visa. 

Insurance

All participants will be enrolled in William & Mary sponsored medical insurance through Cultural Insurance Services International (CISI). Your tuition payment includes CISI insurance. Participants are covered for the duration of the Program. Additional coverage may be purchased separately for students staying abroad before or after the program. A pamphlet of the coverage details will be sent to registrants in their Registration Packet.

Students will be emailed an insurance card before the start of the program. Print this card and keep it with you at all times while traveling.

 ◊ The Madrid Program assumes no responsibility for the medical care or costs for students. Although hospital services are free to Spanish citizens, they are not free for visitors. Be sure to check with your medical insurance provider before leaving to understand the details of your coverage while overseas.

Airfare

Students are responsible for making their own travel reservations. Allow flexibility to find the lowest fare, and plan personalized travel itineraries. Before purchasing your tickets, double check the dates you are required to be in Madrid. Exam accommodations will not be made for students wishing to leave early.

Get Informed

Before you go, check the State Department’s website for important travel information and advisories. Summer in Madrid recommends all students review the country specific information for Spain and any other country they plan to visit before travelling abroad at: www.state.gov/travel/. We also recommend all students register their trip abroad with the State Department through the Smart Traveler Enrollment Program (STEP) at: https://step.state.gov/step/

Books and Course Materials

Although most course materials will be provided in Spain, a book list will be emailed to participants in mid-May. Students are responsible for obtaining any books that are listed for classes in which they enrolled. 

Packing Instructions

Airlines restrict the amount and weight of luggage that passengers are allowed to bring with them. Consult with your airline to determine the limits for your flights and what fees will be charged for baggage. Pack sensibly and lightly. In addition to essential items (clothing, toiletries, etc.), it is important to remember the following: 

Prescriptions

Students who regularly take prescription medication should bring an adequate supply, in its original packaging, with them to Madrid. Spanish regulations do not allow shipment of medications from the United States to Spain.

Appropriate Clothing

  1. During the program, students visit several Spanish government facilities. Professional, business attire is appropriate.
  2. Students wishing to use the dormitory’s swimming pool will need to bring a cover-up to wear to and from the pool area.

Converters, Adapters, and Electronics

If you plan to bring anything with you that requires the use of an outlet, you will have to purchase a converter. If you plan to bring any electronic devices such as a laptop, hair dryer, digital camera, electric razor, etc., be sure that it has dual voltage or you’ll need to bring an adapter with you. Check the label on your electronics before you leave, adapters can be expensive and difficult to find in Spain.

Information to bring to Madrid and information to leave with someone at home:

  1. Bring your Registration Packet with you to Madrid, including your admission letter which lists your student ID#. The registration packet is full of helpful information and maps that you will use throughout your stay.
  2. Make photocopies of all important documents and cards -front and back- including the picture page of your passport, credit/debit cards, ID cards, health insurance card, etc. Bring one set of photocopies with you to Madrid and leave another set of photocopies with someone you trust back home. Important documents (passport, emergency contact information, insurance card, housing information, program details, money, etc.) should be in your carry-on luggage while traveling.
  3. Valuable items, expensive jewelry, and items that cannot be replaced should be left at home.

Money Matters

You should take into account your personal spending habits, the cost of entertainment and traveling, and fluctuating exchange rates when figuring out your study abroad budget. A Statement of Estimated Costs was included in your Registration Packet, and you can use it to help you estimate the amount of money you will need while abroad. We advise that you exchange some money before leaving the US in case of emergencies. It is important to notify your bank before you leave of the dates you’ll be abroad and the countries you plan to visit so they don't place a hold on your credit cards.

Apply to be a Program Assistant

If you are fluent in Spanish and interested in helping with the daily operations of the Global Legal Practice Program during your five weeks in Spain, you may apply to be a Program Assistant. Assistants must arrive in Madrid up to a week early to help the On-Site Director prepare for the arrival of other participants and will work an additional 15 hours per week for the duration of the program. A Program Assistant is also expected to remain in Madrid for two weekends during our Summer Program. Assistants will have their Room & Board fees waived as compensation for their service. An email with a detailed job description and application will be sent out to all registered participants by April 1st. Applications for the Program Assistant position are due by April 15th and a decision will be announced by May 1st.