Business Law Society Constitution

 
Article I: Name

§ 1.01. The name of this organization shall be the William & Mary Business Law Society (“BLS”).

Article II: Purpose

§ 2.01. It shall be the purpose of BLS to promote awareness of business and corporate related legal issues within the William & Mary Law School (“Law School”) community, and to provide Members with opportunities to develop relationships in the business legal community.

Article III: Definitions

§ 3.01. Each of the following terms has the assigned to it:

BLS” means the William & Mary Business Law Society.

Constitution” means this Business Law Society Constitution, as amended from time to time.

Executive Board” means the President, Vice-President, Secretary, and Treasurer.

Law School” means William & Mary Law School.

Member(s)” means a Student that has paid the appropriate dues to BLS’s general fund.

Quorum” means at least nine (9) voting Members.

Student(s)” means Law School J.D. or LLM candidate(s) in good standing.

Simple Majority” means one-half plus one (1/2 + 1).

Article IV: Membership

§ 4.01. Students must comprise one hundred percent (100%) of BLS’s membership.

§ 4.02. Membership is limited to those Students that have submitted payment of annual or lifetime dues. Article X details payment and calculation of annual and lifetime dues.

§ 4.03. No Student shall be barred from membership because of race, sex, ethnic identity, national origin, religion, age, political views, sexual orientation, or handicap, as defined by law.

§ 4.04. Members and officers must follow this Constitution, all rules set forth in this Constitution, and all rules as amended from time to time by the Executive Board.

§ 4.04. Members in violation of the Law School’s Honor Code may be removed from BLS by a Simple Majority vote of the Executive Board.

Article V: Officers

§ 5.01. The officers of BLS shall be: President, Vice-President, Treasurer, Fundraising Coordinator, Social Coordinator, Education Coordinator, Networking Coordinator, Recruitment Coordinator, and Public Relations Coordinator.

§ 5.02. Each BLS officer must be a Member of BLS.

§ 5.03. Officers shall be elected on the first Tuesday in April when school is in session. Officers shall be elected in a method to be reasonably determined on an annual basis by the Executive Board.

§ 5.04. Each officer shall retain the position to which he or she has been elected, for a period of one year, to begin immediately following the election as detailed in Section 5.03.

§ 5.05. In the case of resignation, loss, or removal of an officer, a new officer shall be elected by the Members according to the procedures in Section 5.03. Until an election can be held, the President may appoint a Member to fill an officer’s vacancy.

§ 5.06. Candidates running for an elected officer position shall be allowed to submit an application to be dispersed by the Executive Board, and the Executive Board shall review the applications and conduct interviews as necessary.

§ 5.07. Officers’ Responsibilities

(a) The President shall preside over the majority of organizational activities; shall appoint committee and committee members with advice from the BLS officers and Executive Board; and shall endeavor to see that all projects for the year are carried out. The President shall have the right to veto any action or any committee created by BLS, provided that such veto is exercised within three days after the decision of BLS or committee thereof. Such a veto may be overruled by a two-thirds vote of a Simple Majority of the Members at the next regularly scheduled meeting or at a special meeting prior thereto called for such purpose.

(b) The Vice-President shall preside over meetings and group functions in the absence of the President; shall be the ex-officio chairperson of all committees and shall be responsible to the President for the business of each committee; and shall oversee the Education Coordinator and the Networking Coordinator.

(c) The Secretary shall keep and maintain accurate records, attendance, correspondence, and minutes of all BLS meetings; shall be responsible for the safekeeping of all records and the transmittal of such records to his successor at the end of his term of office; shall write up election ballots for each election and be responsible for any absentee votes; and shall oversee the Recruitment Coordinator and the Public Relations Coordinator.

(d) The Treasurer shall be responsible for all expenditures and receipts, including the ultimate responsibility for the receipts and expenditures of all committees; shall make no expenditures on behalf of the club or any committee thereof without prior approval; shall be responsible for a Treasurer’s Report upon each BLS meeting; and shall oversee the Fundraising Coordinator and the Social Coordinator.

(e) The Fundraising Coordinator shall twice annually create, propose, and execute, subject to the approval of the Executive Board, a “BLS Fundraising Plan” that will designate the organization’s fundraising plans for the semester; and shall work under the direction of the Treasurer.

(f) The Social Coordinator shall twice annually create, propose, and execute, subject to the approval of the Executive Board, a “BLS Social Activities Plan” that will designate the organization’s social activities for the semester; and shall work under the direction of the Treasurer.

(g) The Education Coordinator shall twice annually create, propose, and execute, subject to the approval of the Executive Board, a “BLS Educational Activities Plan” that will designate the organization’s educational activities for the semester; shall be responsible for organizing the “BLS Panel Series;” and shall work under the direction of the Vice-President.

(h) The Networking Coordinator shall twice annually create, propose, and execute, subject to the approval of the Executive Board, a “BLS Networking Activities Plan” that will designate the organization’s networking activities for the semester; and shall work under the direction of the Vice-President.

(i) The Recruitment Coordinator shall twice annually create, propose, and execute, subject to the approval of the Executive Board and the general body, a “BLS Recruitment Plan” that will designate the organization’s recruitment activities for the semester; shall be responsible for organizing BLS’s presence at William & Mary student organization fairs and recruitment events; and shall work under the direction of the Secretary.

(j) The Public Relations Coordinator shall promote and advertise all BLS meetings, programs, events, and activities to the William & Mary community, and other audiences as necessary; shall promote the organization through regular updates on BLS’s social media accounts; shall periodically review the social media accounts for potential improvements; and shall work under the direction of the Secretary.

§ 5.08. Officers in violation of the Law School’s Honor Code may be removed from their positions by a Simple Majority of Members.

Article VI: Advisors

§ 6.01. One school advisor and one out-of-school shall be sought for each school year.

§ 6.02. The Executive Board shall nominate advisors when a vacancy occurs, and a majority vote from BLS officers shall be required to instate the new advisor.

Article VII: Voting

§ 7.01. A Quorum must be present at a general or special meeting in order to conduct business.

§ 7.02. All Members have voting rights.

§ 7.03. Absentee votes of Members can be recorded by the Secretary under the consent of the President, so long as there is either an electronic or written verification of the absentee vote done before the commencement of the meeting.

§ 7.04. A motion must be made by a Member to vote upon any measure, and another Member must second the motion before it goes to the floor for a vote. Voting of general issues shall be made by a hand count, in which the Secretary will count and record the number.

§ 7.05. Elections of any persons shall be voted on by electronic or physical ballot, and the results shall be counted and verified by the President and Secretary.

§ 7.06. Motions may be amended. Upon motions to amend, the first vote will be on the motion to amend and the second vote will be on the substantive measure.

Article VIII: Committees

§ 8.01. A standing committee must be voted upon by a Simple Majority of Members with a Simple Majority vote. When a standing committee is created, bylaws shall be drafted to reflect the committee’s purpose.

§ 8.02. Membership on standing committees shall consist of BLS Members unless otherwise approved by the Executive Board.

§ 8.03. Members may nominate a committee chairperson of a standing committee during a meeting when there is a vacancy for the position or during the creation of a new committee. Members are entitled to nominate themselves. Nominations must be seconded by another Member.

§ 8.04. If only one member has been nominated as a committee chairperson, then the nominee becomes chairperson of that particular committee. When there is more than one member running for the same committee chairperson position, the committee chair will be decided by a Simple Majority vote of Members in attendance at the meeting.

§ 8.05. Committee chairs have the authority to recruit members onto their committee.

§ 8.06. Ad hoc committees may be formed at the discretion of the President and advice of the Executive Board and officers for specific functions that may become necessary for BLS operations. Ad hoc committees can become standing committees by a simple majority vote of a Simple Majority of Members.

Article IX: Meetings

§ 9.01. A regularly scheduled general meeting shall be held at least once during the fall and spring semesters. Additional meetings may be called by the officers when the need arises. 

§ 9.02. A Quorum shall be present in order for any official business to be conducted. Official business shall include but is not limited to, elections of officers, setting of dues, and certain major decisions affecting the organization.

Article X: Finances

§ 10.01. Annual and lifetime dues shall be reasonably determined by BLS officers at the conclusion of each academic year.

§ 10.02. Students desiring to gain membership to BLS must submit dues no later than the first day of October of the fall semester. Any subsequent application for membership is subject to approval by the Executive Board in accordance with Section 4.03.

Article XI: Amendments to the Constitution

§ 11.01. A Simple Majority of BLS officers must vote on the amendment, and absentee votes can be taken prior to the vote.

§ 11.02. A vote to amend must be initiated by an appropriate motion and seconded at a regular meeting or special meeting.

§ 11.03. Amendments must receive readings at two regular or special meetings before the vote can be conducted.

Article XII: Ratification

§ 12.01. This Constitution shall be adopted by a Simple Majority vote of the voting membership in accordance with Article 7.

Article XIII: Jurisdiction

§ 13.01. Final interpretation of this Constitution and all other governing instruments shall be made by a majority vote of BLS officers.