William and Mary Law School

Circulation & Reserve Services

Circulation Loan Periods

Loan Periods - The standard student loan period for circulating materials is thirty days.

Reserve Materials - The reserve collection, located behind the circulation desk, includes study aids such as hornbooks, nutshells, examples and explanations, the roadmap series, frequently used treatises, a number of current Virginia treatises, and audio and video tapes. Class readings placed on temporary reserve by law faculty are also available on reserve. Reserve materials are noted as "LAW-RSV" in the library's online catalog. Reserve materials, both permanent and class reserves, normally circulate for four hours. Some, like videos, circulate for one day.

Materials which may be used only within the library:

  • Reporters and statutes
  • Reference materials and finding aids (citators, encyclopedias, indexes, digests)
  • Non-print media
  • Individual volumes from multi-volume sets
  • Periodicals, both bound and unbound
  • All other material labeled "does not circulate."
Fines/Lost Books

Reserve materials: one dollar per hour with a maximum fine of $25.00 per item.

Circulating materials: patrons who do not return library materials after overdue notices are sent will be charged the cost of replacing the book, if still in print, and a $20.00 handling fee. For out of print books a fee of $60.00 plus a $20.00 handling fee is charged.


Borrowing Privileges

The Law School Community

Faculty - The faculty of the Law School may charge circulating books and journals until January 2 of the following year. Reference, reserve and special subject materials are charged for one week, unless a special request is made for an extended circulating period. Document delivery provides a courier service for picking up and returning materials from other William and Mary campus libraries.

Students - Law students may charge circulating books for thirty days. Reserve items are charged for four hours or one day, depending upon material type. Carrels, with slightly extended borrowing privileges, are available to law reviews, student organizations, law faculty research assistants, and individual students conducting extended legal research projects.

Staff - Staff of the law school and library may charge circulating books for thirty days and charge selected non-circulating items for one day. Reserve items are charged for four hours or one day, depending upon material type.

The William & Mary Community

Faculty - College faculty may charge circulating books for 120 days. Reserve items are charged for four hours or one day, depending upon material type.

Students - Undergraduate and graduate students of the College may charge circulating books for thirty days. Reserve items are charged for four hours or one day, depending upon material type.

Staff - College staff may charge circulating books for thirty days. Reserve items are charged for four hours or one day, depending upon material type.

The Virginia Bench and Bar

Attorneys and Judges in Virginia - Active members of the Virginia Bar are invited to purchase a library card  for $5.00. With this card, patrons may charge circulating books for thirty days. Reserve items are charged for four hours or one day, depending upon material type. In addition, Document Delivery Services are available for patrons interested in obtaining copies from materials owned by the library. Copies are sent via fax or U.S. mail, with a bill for the copies mailed later.

Residents of Williamsburg, James City County, and York County

Residents - Williamsburg, James City County and York County residents are invited to purchase a library card for $5.00. With this card, patrons may charge circulating books for thirty days. Reserve items are charged for four hours or one day, depending upon material type. In addition, Document Delivery Services are available for patrons interested in obtaining copies from materials owned by the library. Copies are sent via fax or U.S. mail, with a bill for the copies mailed later.

The General Public - Members of the general public are welcome to use library materials within the library. As a federal government document selected depository, members of the public are welcomed to use depository materials received by the library. Should a patron wish to borrow a circulating book, they should contact the interlibrary loan department of their public library. Any questions about borrowing privileges may be directed to the circulation staff.


When a Book Is Not on The Shelf

When the catalog indicates that a book status is available (i.e., in the "STACKS"), but it is not on the shelf, or when an unclassified book (one without a call number label), such as case reporters, federal codes, etc., is not on the shelf, report the title to the circulation staff. There are a number of possible places to check:

  • New Books - New books are held in the Technical Services Department following processing for approximately one month. New books may be checked out early when a patron requests the title. A "New Acquisitions List" is located on the spin file at the circulation desk.
  • Carrel Collections & Law Faculty Check Out - Many library materials may be checked out by law students to a carrel collection, or by law faculty to their office. Materials in carrel collections or faculty offices display in the catalog as checked out. Check with the circulation staff to find out in which carrel a book is located. Students may briefly look at a carrel collection book then return it promptly to the collection. For books checked out to faculty, we may be able to retrieve the title for a brief cite check or to allow a student to photocopy an article.
  • Bindery Books - Books or periodical issues may be at the bindery. There is a list of titles currently at the bindery located at the circulation desk. If the book or periodical issue is still in processing students may request that circulation staff retrieve the title for them to copy an article or check a cite.
  • Books in Technical Services for Processing - At times a title is removed from the shelf and taken to Technical Services for brief periods. Yellow shelf slips are left on the shelf to let patrons know that the book has been removed and should be returned within a few days. It may be possible to retrieve the book for a quick check, or request the book when it is returned.

"Search/Hold" Forms - If necessary, a "search/hold form" should be completed and left at the circulation desk. Staff will search to determine if the book is misshelved or actually missing from the collection. You will be notified within one week as to whether the book was located or is actually missing.


Interlibrary Loan

Interlibrary Loan services are offered only to William and Mary School of Law faculty, staff and students. These services consist of borrowing books and obtaining materials unavailable at this library or missing from the collection that are required for academic and research purposes, and lending materials to other libraries. All such services are pursuant to the stipulations specified within the Interlibrary Loan Code of the American Library Association.

Non-law students and other patrons are requested to contact their own academic or public libraries for similar services.

Written request forms may be obtained from the ILL office (Room 132-I). Requests should be filled in as completely as possible and left in the appropriate file.

Please allow 7-10 days for the receipt of books from Virginia libraries. Books requested from out-of-state locations may take longer. Upon receipt, interlibrary loans will be retained on the "hold" shelf in front of Room 132-I. Most books are lent for 3-4 weeks, with renewals at the discretion of the lending library.

Upon pickup, the recipient is required to sign for the item and pay any costs incurred from the lending library. Although we are a free reciprocal library, some out-of-state libraries impose charges for both books and photocopies, and usually for fax services. When possible, the Interlibrary Loan Department endeavors to obtain loans free of charge.